If you report by category (Xero), class, or location (QuickBooks Online), you can now use Category Groups to merge and map your category options across entities. This will allow you to group multiple categories into groups, reduce the number of category options shown on reports, and tidy up inconsistencies.
PRO: Category Grouping is available in our PRO and MAX packages.
Category group: The top level of the category, i.e. “Region”
Category option: A Category Option sits underneath a Category Group and can have one or more categories/ classes/locations mapped into it, i.e. "North"
To begin creating Category groups:
1. Go to the Settings menu (top right) and select Categories
2. Choose Category Groups from the menu shown at the top
3. Choose 'Add Category Group'
4. Enter the Category Group name (you will select this option from the Category drop-down on your reports.)
5. Name the first option (This will be one of the columns on your reports)
6. Choose 'Add Group Option'
7. Click Add Mappings and use the + icons to select the category options to consolidate
8. Create your second grouping using the 'Add Group Option'
9. Once you have created your groupings, choose 'Save Category Group'
You are ready to go over your Profit and Loss and run your report by Category.